Privacy Notice & Terms of Use

Please read our Privacy Notice and Terms and Conditions of use below before using this site. 
 

St George’s University of London

St George’s University of London is the data controller of the personal data that you provide us with. The University is committed to ensuring that your information is processed in line with the requirements of General Data Protection Regulation (GDPR).

Online Recruitment system: what information we collect from you

The University’s recruitment system collects and stores personal information that you submit for the purpose of processing and considering your job application.  Personal information provided to the University is typically entered from the recruitment application pages on this site and includes:

• Personal information such as names and addresses, national insurance number
• Academic qualifications, language test results where required
• Employment history, names and contact details of employment referees

The information provided is in most cases mandatory to enable the University to consider and process your application for employment, and thereafter, over the course of your employment. We also collate optional information which are deemed as special categories of personal information including:

• protected characteristics such as disability, gender, ethnic group

Special categories of information are optional and support the University to meet all statutory obligations on equal opportunities and other external reporting requirements.

The University recruitment system uses personal authentication to enable access and retrieves and stores information automatically whenever you access the website, to support the navigational experience. This information includes:

• your uniform resource locator or URL
• your IP (internet protocol) address
• your domain
• details of your internet browser
• cookies

Online Recruitment system:  how information is stored and processed.

Personal information collected to administer the recruitment process will be made available to members of staff at the University who are involved in administering and conducting the recruitment process, and to you as an applicant for any future application.

St George’s, University of London use managed software services for its electronic staff records. Stonefish is the software provider which provides a hosted recruitment system located in the UK.

Online Recruitment system:  how long we keep your information for

The personal data you provide as part of the recruitment process will only be held and processed for the purpose of our selection processes and in connection with any subsequent employment or placement, unless otherwise indicated. Your data will be retained only for as long as is permitted by UK legislation and then destroyed. In the event of your application resulting in the offer and your acceptance of a position at the University, your personal information will be held in the University’s personal record for you. As a member of staff, the University’s staff privacy notice explains how your data is maintained in this format.

What your rights are

You have a right to request access to your personal data, to object to the processing of your personal data, to rectify errors or omissions, to erase out of date or irrelevant information, and to restrict and port your personal data. To request a copy of the personal data we hold for you please contact the Data Protection Officer via dataprotection@sgul.ac.uk.

How to contact us                              

The University‘s Data Protection Officer can be contacted at:

Email:                    dataprotection@sgul.ac.uk

Tel:                        020 8725 0668

Address:                Data Protection Officer, Information Services, St George’s University of London, Cranmer Terrace, LONDON SW17 0RE

How to make a complaint

If you are unhappy with the way in which your personal data is being processed you may, in the first instance, lodge a complaint with the Data Protection Officer. 

If you continue to have concerns thereafter you have the right to contact the Information Commissioner for a decision. The Information Commissioner can be contacted as below:

Helpline:                0303 123 1113

Website:                https://ico.org.uk/for-the-public/raising-concerns/

Cookies

Cookies are used on this website to allow access to authenticated areas of the website (e.g. applying for a vacancy), for storing individual user preferences, and for gathering analytical visitor data.  For more information please visit the Cookies information page.

Processing your Personal Information

 Website Terms and Conditions of Use

1. St. George's, University of London reserves the right to change the terms and conditions of use. You are responsible for regularly reviewing these terms and conditions. Your continued and use of the Jobs at St. George's website constitutes your agreement to all such terms and conditions.
2. Whilst every effort has been made to ensure that the content of this site is correct and up-to-date at the time of publication, St George’s, University of London reserves the right, without prior notice, to amend any details.
3. The service is offered free to applicants of St. George's, University of London and may be terminated at any time, although there is no intention to withdraw the service.
4. The Jobs at St. George's website and St. George's, University of London cannot be held responsible for any loss or damage due to the failure or termination of the service, although we will make reasonable efforts to let you know in advance of foreseeable service interruptions.
5. Confirmation of your registration on the Jobs at St George's Website will be sent by the Human Resources Department to the e-mail address you supply on registering.
6. The service is strictly for personal and non-commercial use. It is not intended as a business service (e.g. a helpdesk or ordering e-mail address) and the Human Resources Department reserves the right to terminate the service if business use is evident.
7. While the Human Resources Department and St. George's, University of London will not make any attempt to gain access to the content of e-mails, their complete security cannot be guaranteed since e-mail is not a secure transmission medium.
8. You undertake to register for the Jobs at St. George's website using accurate and current information about yourself, including your correct name, address and any other requested information.
9. If you see anything on the Jobs at St. George's site which appears to infringe this Agreement, then please contact us by emailing hrhelp@sgul.ac.uk
10. If any third party site is linked to/from the Jobs at St. George's site, it does not mean that St. George's, University of London endorses, or has any responsibility for the site in question, or anything which appears on it.
11. Your application is not subject to automated decision-making.
12. Your use of the Jobs at St. George's site is entirely at your own risk.